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Webcreatify - Role of School Management Software for a Coaching Centre

Webcreatify - Role of School Management Software for a Coaching Centre  - WebCreatify

A school management system/software (SMS) is a collection of computer instructions and features specially designed to tackle the day-to-day administrative tasks of institutes. This system/software allows institutes to digitally monitor the daily activities, lectures, submissions, etc. along with managing all the resources and information on a single platform. 

 In this age of advancement and current pandemic conditions, everybody is turning towards the internet to get their businesses working like normal again and to cater to their daily life tasks. As we know the education industry by far was not completely collaborative with digitalization and online teaching systems in India. The education is mostly provided through in-house classes, online and offline notes, in-class present tutors, etc. but as we see all of this is not possible now and to shift your whole business, huge databases to an online platform is not an easy task. In order to manage this huge amount of data and varied operational requirements, it becomes important to choose the right SMS services. 

Caliber's Nova is a coaching center located in Nagpur, Maharashtra. It provides classes for several different courses like BBA, BCA, BCCA as well as 11th and 12th grades. They've been in the education industry for several years and provide tutoring to 100s of students on an annual basis. 

WebCreatify received the opportunity to design a unique and dynamic website, personalized App an android as well as Apple Store supported application, which had various operation features according to their requirements, which helped them shift all of their business on an online platform for students to access it from home and start the academic in the study-from-home culture. Some of the various features and services Caliber's Nova was provided through our well-designed website and app are as follows: 


1. Full-time Video Classes: 

The online website platform and the App made it easy for Caliber's Nova to upload their video lectures for different subjects of different courses on one single platform for students' to access them. It has a custom access feature of every lecture i.e. when the videos are uploaded only students enrolled for the specific course will be able to see the curriculum videos for that course once they log in from the unique ID and password provided to each one of them. 


2. Custom User Access: 

The access to this online portal is very well customized and organized. The user access is divided into three domains namely student, teacher, and the admin department. This custom user access would benefit and simplify using the app since the user will only be given access to his/her concerned data and services. This makes it a lot simpler for Caliber's Nova to provide data as well as keep it secure. 


3. Course Information: 

The website and app have a different page specially dedicated to the course information. It includes all the details one needs to know about the courses offered by Caliber's Nova. From basic information like course span, fee structure, curriculum, faculties, way of teaching (question banks, notes structures, etc.) to subject prospective, lecture timings, and introduction videos. It simply answers all the questions that students or parents might have before enrolling for a specific course. It makes course marketing easier and gives clarity regarding the course.


4. Visual Notice Board: 

This is a unique feature designed by us especially for Caliber's Nova. This custom notice board allows admin to post various notices regarding curriculum, lectures, fees payment, and other things. The exciting part is it is customized for different batches, one can only see notices posted for his/her course or batch. This made it very easy for the institute to send out instructions and notices to respective batches on time and not making it public to all. 


5. Payment Integration: 

The payment feature of this website/app made it very easy to collect fees and convenient for the students to confirm their enrollment through easy fees payment. Here it gave a variety of options to the students to pay fees like Net banking, Credit/Debit cards, UPI transfer, etc. The feature of instant update showed quick updates on each student's profile regarding the payments. The feature of providing online invoices made it easy to keep a track record as well as ensure the successful transfer of funds. 


6. Absolute Security for the Platform:

While designing the app and website special attention was paid to the security needs. The entire online platform is secured from any data breach or unauthorized access issues. The videos uploaded by the institute have proper security like they cannot be downloaded or screen-recorded this ensures that the data solely belongs to Caliber's Nova and cannot be accessed by someone else of unauthorized usage. The custom access feature also contributes to this. 


7. Syllabus and Curriculum: 

Once the courses start things must be posted as planned and maintain the proper workflow. As the syllabus progresses various lecture videos and notes need to upload, the syllabus needs to be kept updated. This is the most important requirement of any coaching institute, providing teaching material at right time to the right set of students. Here in this feature while designing it we ensured that each student is able to only access the curriculum of the course he/she enrolled for. 


8. Assignment Submissions: 

We provided a custom submission feature for this app so that students can complete and submit their assignments online through the portal and so that there is no delay in the evaluation process. Each student can see the assignments assigned to them and the deadline for the same. This keeps the workflow going well and teachers can easily evaluate students and understand their progress. 


 "When it comes to eLearning, content means everything. If eLearning content is not masterfully designed, all the rest will just go down in the drain." 

 - Christopher Pappas


While designing this website and App for Caliber's Nova, Webcreatify was more than happy to help deliver education to students out there. We designed this qualitative system according to the client's custom requirements without compromising with quality on any level. 

WebCreatify Team

Content Writer - WebCreatify

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